Articles of Association version 1.1 September 2020
§ 1 Name of the association: Women in Games Norway
§ 2 Purpose -The purpose of the association is to:
Women in Games Norway understands itself as a meeting place for women and gender minorities in the gaming industry. This should be a safe and inspiring meeting place to highlight our strengths and talents, to learn, further develop and acquire a network. Women are only partially represented in technical professions and the average in the gaming industry is far too low. It is desirable to help form talents, inspire each other and not least women who have not yet thought that the gaming industry is suitable for them. Women in Games Norway wants to stand out as a role model for girls and young ladies, gender minorities and everyone who allow themselves to be inspired by the strength we have. WIGN wants to be part of the international Women in Games network.
§ 3 Organizational form
The association is an independent legal entity with members, and is self-owned. The fact that it is self-owned means that no one, neither members nor others, is entitled to the association’s holdings or assets, or is responsible for debts or other obligations.
§ 4 Members
Interested persons in and affiliated with the Norwegian gaming industry can register as a member of WIGN. Registration is done on the website, https://womeningamesnorway.com/member/. The board approves the list of members. All members must comply with the Code of Conduct. Violation of the rules or unacceptable conduct may result in exclusion.
Withdrawal must be done via e-mail to firstname.lastname@example.org or in writing via letter to the chairman of the board.
§ 5 Rights and obligations related to membership
All members have the right to attend the annual meeting, have the right to vote and are eligible for positions of trust in the association. Members who owe a membership fee for more than one year do not have the right to vote or other rights, and the board can remove them as a member of the association. The members are obliged to comply with decisions made by the annual meeting.
§ 6 Annual meeting
The annual meeting, which is held every year, is the association’s highest authority. The annual meeting is resolved with the number of voting members attending, and all members have one vote. The chair of the meeting is elected by the annual meeting. Unless otherwise decided, a decision shall, in order to be valid, be taken by a simple majority of the votes cast. Equality of votes is decided by drawing lots. The annual meeting is convened by the board with at least one month’s notice, directly to the members or by announcement in the press. Proposals to be considered at the annual meeting must be sent to the board no later than two weeks before the annual meeting. A complete agenda must be available to members no later than one week before the annual meeting. The annual meeting may not consider proposals that are not on the agenda, unless 3/4 of those present so require.
NEW: A member may authorize another member to vote on behalf of himself at the annual meeting. Authorization forms can be obtained by contacting the board, or as part of the documents available for the annual meeting.
§ 7 Tasks of the Annual General Meeting
The annual meeting shall
- process annual report
- process audited accounts
- process received proposals
- determine contingent
- adopt budget
o Chairman and Deputy Chairman
o board members
§ 8 Extraordinary annual meetings
Extraordinary annual meetings are held when the board so decides, or as at least 1/3 of the members so require. Notice is given in the same way as for ordinary annual meetings, with at least 14 days’ notice. An extraordinary annual meeting can only consider and make a decision on the matters announced in the notice.
§ 9 The Board
The association has a board of at least 3 members. The board is the highest authority between the annual meetings. The board shall hold a meeting when the chairman of the board or a majority of the board members so requests. The board shall implement the rules of the annual meeting, appoint any committees, commissions or persons who are to perform special tasks, and prepare instructions for these to administer and maintain the necessary control over the association’s finances in accordance with current instructions and regulations.The board can make decisions when a majority of the board members are present. Decisions are made by a majority of the votes cast.
§ 10 Signature right
It is the members of the board jointly who hold the right to sign. If the right to sign is additionally assigned certain roles or persons outside the “board jointly”, this should be stated in the articles of association. It must also be specified whether the right has been granted “separately” or “jointly”.
§ 11 Amendment of the Articles of Association
Amendments to these articles of association can only be made at an ordinary or extraordinary annual meeting after having been on the agenda, and a 2/3 majority of the votes cast is required.
§ 12 Dissolution
Dissolution of the association can only be considered at the annual meeting, and requires a 2/3 majority. The association’s assets shall, after dissolution and debt settlement, accrue to the purpose the association works to promote, in that the net assets are given to a non-profit organization that the annual meeting decides. No members are entitled to the association’s funds or share of these.